Hiring Processes

Classification Definition Required Form or Process
Full-time Staff Employees in administrative and other support functions regularly scheduled to work 30 or more hours per week and at least 1560 hours per year. New Hire Process
Part-time Staff Employees in administrative and other support functions regularly scheduled to work less than 30 hours per week, and employees with a varying work schedule that does not exceed 1560 hours per year. Posting is optional. If needed follow the New Hire Process.

Not posting? Submit PT Hire Form.
Temporary Staff Employees with a schedule of limited duration, typically less than 6 months. Full Time? Follow the New Hire Process.

Part Time? Submit PT Hire Form.
Adjunct Faculty Faculty on a part-time contract, up to 20 hours per academic year. Contracts are issued each semester through the Provost office. Contact the Provost's Office.
Full-time Faculty Faculty on contract for a minimum of 24 hours (or equivalent) per academic year. Contracts are issued annually through the Provost's Office. Contact the Provost's Office.
Student Employees Students currently enrolled in 6+ credit hours and working on-campus no more than 20 hours per week while classes are in session.

For additional information contact Career Services.
Submit a Student New Hire/Rehire form.

Submit a Personnel Action Form for any rate of pay outside the Student Employment guidelines.

Check out the Student Employment Hiring Process.
Independent Contractors Individuals who provides goods or services, not already delivered by a current employee, to Westminster College under terms specified in a contract. Independent Contractor Process
Changes to Current Staff Members or Positions When changes are needed to an existing position or staff member, supervisors are required to submit a Personnel Action Form before the changes can be processed. Changes that require a form include, but are not limited to:
  • Job transfers or reclassifications
  • Employee exits
  • Time entry corrections
  • End date changes
  • FTE changes
  • Pay rate changes
Personnel Action Form Process

New Hire Process for Full-time Staff and any Posted Staff Position

  1. Identify a vacancy: Once you identify a position that will be available, connect with your cabinet member to discuss plans to fill your vacancy before moving forward with the job posting process.
  2. Update Job Description: The first step in the hiring process or position reclassification is to update the job description. Work with HR to update the job description and determine the correct job level and appropriate salary range (if needed). Follow these instructions: Updating Job Descriptions
  3. Complete Job Posting Request: Once the job description has been updated and approved you can submit a job posting request. You’ll be notified once your job has been posted. Follow these instructions to begin the posting request process: Submitting a Job Posting Request