Intership Deadlines and Registration
Beginning Spring 2023, all students completing an internship for credit should register using the new Handshake Experiences system.
- Log in using your Westminster credentials
- Select Career Center
- Select Experiences
- Select Request an Experience
- Under the "Experience Type" drop-down menu, it is critical to use the correct choice based on your major and international status.
- Upon submitting, please ensure your internship supervisor watches for an approval email from Handshake, titled "Please review this experience request for STUDENT NAME", which sometimes goes to email Junk folders.
If you have any questions, contact the Career Center by email at firstname.lastname@example.org.
- Spring 2023 Deadline: Jan. 18, 2023
- Summer 2023 Deadline: May 15, 2023
Majors that Require an Internship
All Gore School of Business majors, arts administration, communication, and Outdoor Education and Leadership (OEL) majors are required to complete an internship. Other majors in School of Arts and Sciences programs and public health may choose to do an internship for credit—contact the Career Center or your faculty advisor for additional information.
You are eligible to do an internship if you have:
- 60 college credits completed. Transfer and MBA students must have completed at least 15 hours at Westminster
- 2.5 GPA or better (3.0 for MBA students)
- Some courses in your major or minor completed
How to Find an Internship
A student must secure an internship before registering for course credit. Internship possibilities include working at most types of organizations including private businesses, non-profits, and for the government. You can intern anywhere in the world.
There are many ways to identify and secure an internship. You may consider utilizing one or more of the following resources to help you secure your internship:
IMPORTANT: If you secure a paid on-campus internship, understand that this position is considered student employment. Student employees may work multiple positions on campus. The total number of hours worked between all positions, including their on-campus internship, may not exceed a total of 20 hours per week while classes are in session (including finals week) during fall and spring semesters. Students are responsible for working with their supervisor to keep total hours at no more than 20 per week. Paid on-campus internships can be found through PeopleAdmin.
The Westminster College Internship Program seeks to establish a mutually beneficial relationship between students, employers, and the college.
Before the Internship Begins
- Secure the internship and discuss your plans with your faculty internship coordinator
- Inform the site supervisor of the start and end dates of the internship and of any academic requirements that might require absence from work
- Complete the online internship application process to ensure proper academic registration of the internship
- Verify registration by checking class schedule via Self-Service and Canvas (as applicable)
During the Internship
- Report to the work site as scheduled and on time
- Meet all assignments with accuracy and diligence
- Maintain good communication with the site supervisor
- Complete 42 hours for each semester hour registered with the school and report hours worked through the online internship portal
- Immediately inform your faculty coordinator and the Career Center if your site supervisor changes or if you run into any problems
- Complete and submit all course assignments to the faculty coordinator by the assigned due date(s) (Business students will complete the online Canvas course)
Upon Internship Completion
- Complete the Student Evaluation of Internship Form through the online internship portal
- Determine if the student intern meets qualifications for an internship
- Assist the student in developing specific learning objectives
- Visit the internship work site during the semester to meet with the supervisor and the intern
- Read, evaluate, and grade the intern’s assignments and final paper and submit the internship grade to the Registrar’s Office by the required date
- Be available to help the student develop the internship, provide networking ideas, assist in creating resumes and cover letters, and provide instruction on interviewing
- Review and approve submit the student’s online internship application for credit
- Help in the creation of and then approve the student’s learning objectives
- Supervise and be responsible for the student during the internship
- Assign challenging tasks and projects that will promote the achievement of the student’s learning objectives
- Provide constructive feedback, positive and negative, to the intern on a regular basis
- Complete the final online evaluation of the intern (instructions will be provided in an email sent near the end of the semester)
- Allow time for a ½ hour work site visit, in which you (the site supervisor), the intern, and the faculty coordinator will assess the internship
The Westminster College Career Center is committed to engaging students in a professional and safe working environment. The Career Center will not tolerate any form of harassment or discrimination based on race, color, national origin, ethnicity, sex, gender, gender identity or expression, sexual orientation, age, disability, religion, veteran status, or genetic information, as well as retaliation for good faith reporting of prohibited conduct or participation in any investigation or related proceedings. This applies to the behavior of internship site supervisors/co-workers toward students as well as students’ behavior toward their supervisors/co-workers. The Career Center encourages students to inform themselves of the discrimination and harassment policy of the internship site and to follow it, should one exist. The Career Center asks students to report any incident as soon as possible, allowing both the College and the internship site the opportunity to promptly respond. You have the right to expect professional conduct from everyone at work, including supervisors, peers, and subordinates.
Harassment is any unwelcome conduct based on any of the protected categories above when either of the conditions outlined in (a) or (b) below are present:
- Quid pro quo harassment – Submission to or rejection of such conduct is made, either explicitly or implicitly, a term or condition of a person’s employment or internship experience; or
- Hostile environment – Such conduct is severe, persistent, or pervasive enough to create an intimidating, hostile, or offensive work or educational environment.
Behaviors that may constitute sexual harassment include (but are not limited to) the following:
- Pressure for sexual activity
- Unnecessary brushes or touching
- Disparaging remarks about one’s gender
- Sexual innuendos or persistent use of sexually suggestive or offensive language
- Verbal abuse disguised as humor
- Obscene gestures
- Offensive remarks about clothing, body parts, or activities
- Making an educational or employment decision/benefit based on submission to sexual conduct
If you experience any harassment or discrimination during the internship you must report the incident or concern to your supervisor, the Career Center, or the College’s Title IX Coordinator and Equal Opportunity Officer. When doing so, please document all facts such as date, time, persons involved, and the situation as you observed it.
- During this internship, you are representing not only yourself but also Westminster College, its students, faculty, staff and alumni. Your performance and attitude will have implications beyond you and beyond this internship.
- You are governed by the internship site’s employment policies, procedures, dress code, privacy or confidentiality agreements, and standards of conduct. It is recommended that you obtain clear guidelines from your employer before you begin your internship.
- Your commitment to on-site work for the internship is important. You are responsible for notifying your internship site of absences according to their policies and procedures. Any changes in your internship status (layoff, cutback of hours, or dismissal) must be reported immediately to the Career Center at 801.832.2590.
- Due to the nature of an internship arrangement, you may not withdraw from an internship without prior authorization from the Career Center except in severe and justifiable circumstances as determined by the Career Center and in consultation with the site.
During the course of your internship there may be risks related to the experience and uncertainty of future events.
There are 4 basic steps in assessing and managing risk:
- Identify potential hazards, risks, or concerns.
- Understand guidelines and expectations of the internship site and supervisor.
- Consider solutions to potential problems.
- Inform the Westminster Career Center of any incident or concern.
Following are some potential areas that may serve as a starting point for you to reflectively examine your internship environment and circumstances and consider potential hazards or risks:
- Outdoor exposure to weather, pollution, noise, or other hazards
- Indoor exposure to machinery, extreme temperatures, or other structural hazards
- Dangerous, infected, or contagious animals, plants or other hazards
- Office or laboratory equipment and chemicals (toner, chemicals, cleaning products)
- Dangerous intersections or roadways
- Remote, poorly lit, or unsecured parking areas
- Using your personal vehicle or traveling for official business
If you have any concerns regarding the internship environment and circumstances, you should report the concern to your supervisor and/or the Career Center. When doing so, please document all facts such as date, time, persons involved, and the situation or concern as you observed it.
- Informed Consent, Assumption of Risk, and Release of Liability
- Supervisor Agreement Form: Once students complete their items in the internship system, supervisors will be
notified to complete the online Supervisor Agreement Form to agree to site supervisor
responsibilities and provide contact information and information about the internship,
- If the student has worked at the organization before (if so, how this internship will be different)
- If the internship is paid (if so, what the pay rate will be)
- The students start and end dates
Before you register for an internship, review your schedule with your advisor to ensure you are on track to graduate. They can help you determine the right number of credits for your internship.
Before you begin the registration process, you will need to be able to answer these questions:
When registering for your internship, you will be asked for a description of your internship and measurable, reasonable, and specific objectives for the internship. It is best to prepare these ahead of the registration process and copy and paste each item when requested. Your learning objectives will:
- Describe what you will be doing and learning during your internship
- Provide 3–5 objectives for the semester that are specific to your internship
- Detail measurable, reasonable, and specific objectives
- Be decided upon by you, your site supervisor, and your faculty internship coordinator
Example of Learning Objectives
Description of Internship
The proposed internship will be with the Information Technology (IT) Department at Spark Strategic Ideas. Spark is a local marketing company with a national customer base. I currently work in the busy IT Department of about 10 employees, however the proposed internship is not a part of my current role. My assignment will be to design a skills-based assessment tool to evaluate employee performance in various positions in the department. This new project will allow me to gain assessment tool design skills and experience an understanding of Human Resource management procedures pertaining to IT professionals.
Measurable, Reasonable, and Specific Objectives for the Internship
- Evaluate each job description in the IT Department and assign appropriate responsibilities and tasks for each position.
- Develop a skills-based incentive and assessment program for consideration of promotions and raises.
- Determine a fair and effective method to evaluate employees to see when certain skill levels have been met or exceptional work produced.
- Document the process and give a management presentation on the new skills-based assessment tool