Employment Accommodations


An inclusive workplace ensures equal opportunity for all individuals, from staff and faculty to adjunct faculty and student employees.

An employment accommodation is a change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a qualifying condition. A reasonable accommodation is one that does not pose an undue hardship on the employer or the workplace. Employment accommodations are determined through an interactive process that includes the employee. The Office of Equal Opportunity is responsible for employment accommodations.

Medical information disclosed in connection with a request for accommodation will be kept confidential. This information will not be shared with an employee’s supervisor or kept in personnel files.

Accommodation Details

Westminster College implements exploration of possible workplace reasonable accommodations for faculty and staff with disabilities who request them under the guidelines of the Americans with Disabilities Act (ADA) and the American with Disabilities Amendments Act (ADAAA).

A reasonable accommodation is any change or adjustment to a job or work environment that permits a person with a disability to participate in the job application process, to perform the essential functions of a job, or to enjoy benefits and privileges of employment equal to those enjoyed by staff without disabilities. For example, a reasonable accommodation may include, but is not limited to: 

  • Acquiring or modifying equipment or devices 
  • Job restructuring 
  • Modified work schedules 
  • Removing readily achievable barriers 

Westminster provides reasonable accommodations to qualified employees and applicants with disabilities. For additional information, see the ADA Accommodations Procedure.

Westminster College supports the rights of nursing mothers at school and in the workplace. In accordance with Title IX, the Affordable Care Act, and the Fair Labor Standards Act, Westminster is dedicated to making its best efforts to accommodate requests from nursing mothers for a private space to express breast milk on campus and for the use of employee break time or leave for this purpose.

Upon request, Westminster will provide employees with a room where they can privately express breast milk. Westminster has dedicated a room in the Giovale Library for this purpose. The nursing room (room 033) is shielded from view, has an occupied/not occupied sign, and has a chair and refrigerator. This may be used on a first-come, first-served basis and can be reserved by scheduling through Outlook with nursinglounge@westminstercollege.edu. Be sure to check availability through the scheduling function in Outlook.

Westminster provides staff reasonable break time for up to 1 year after they give birth to express milk. Staff may utilize their paid break periods to express milk, use medical leave, take an unpaid break period, or make up the time used by starting work earlier or staying late with permission of their supervisor.

Pregnancy accommodation is governed by the Pregnancy Discrimination Act, the Americans with Disabilities Act, and the Family and Medical Leave Act. Westminster provides reasonable accommodations to qualified employees who require a temporary change to how, when, or where work is done due to pregnancy or related conditions. Westminster also provides pregnancy and parental leaves of absence to all eligible employees in accordance with these laws.

If you are pregnant or are recovering from childbirth, you may be entitled to a reasonable accommodation to allow you to perform the essential functions of your job. Some examples are:

  • Bathroom breaks
  • Breaks to facilitate increased water intake
  • Periodic rest if you stand for long periods of time
  • Assistance with manual labor
  • Changes to your work environment
  • Unpaid medical leave

Employees and applicants who have a temporary disability caused or contributed to by pregnancy are not required to advise Westminster College of their pregnancies if they do not wish to, and may initiate a request for an accommodation due to disability in the same manner as non-pregnant employees and applicants (see information on disability accommodations).

Title VII of the Civil Rights Act of 1964 requires reasonable accommodation of religious beliefs or practices of employees and applicants. Westminster College respects the religious beliefs and practices of all and will provide reasonable accommodations for the observances of its employees and qualified applicants.

Contact

For additional information or questions about employment accommodations, contact Mary Royal, director of equal opportunity.